Identify the fabric before attaching results
Give every swatch its own code, and record the fiber content and color as supplied by your textile vendor. Note whether it comes from the current batch or is a reference. Mark what remains unconfirmed, such as a finish or care treatment. Include an unused comparison swatch from the same material so the reviewer has a reference when looking at appearance.
Write down the conditions and the observations
For each swatch, record the sample number, pump number, review date and method agreed with your reviewer. Log visual changes and scent impressions in separate columns, with the times at which observations were made. If someone reviews a photograph rather than the physical swatch, note that in the record. Keep comments tied to the particular fabric and pack tested.
- Fabric code, reference photo and review time
- Liquid sample, bottle and actuator identifiers
- Reviewer’s observations and follow-up action
Identify the next comparison when something changes
Suppose sample A and sample B share the same scent but use different pumps. Record both pump IDs and ask the supplier which assembly they can quote. If the brief later adds a fabric or the purchaser changes the packaging, add the new combination to the log for review. Use the sample record to communicate exactly which product and textile combination the buyer intends to order.